Ecommerce Virtual Assistant Services
Trained assistants for order administration, tracking, supplier follow-ups and catalog upkeep, working within monthly hour allowances and written procedures.
From $99/monthView service
Growth, Marketing & Automation
Automate repetitive store operations — with human review where it matters
FHAVI designs practical automations for dropshipping operations using tools such as Shopify Flow, Zapier, Make and AI models. The aim is fewer manual steps and fewer errors, with clear checkpoints where a person should still decide.
The problem
Manual processes don't scale
Copying order data between tools, tagging products, sorting support emails and compiling weekly reports take time and introduce errors. Many of these steps follow rules that can be automated.
We automate the predictable parts and keep people in charge of decisions about money, customers and policy.
Who this service is for
- Stores with repetitive manual tasks between apps
- Multi-store operators who need consistent processes
- Teams using AI tools informally who want dependable workflows
Problems we address
Common ai automation issues we work on
- Copying and pasting data between apps
- Late alerts for failed or high-risk orders
- Slow product data enrichment
- Support emails that need manual sorting
- Time-consuming weekly reporting
Deliverables
What the work includes
The exact deliverables for your project are confirmed in your written scope.
Process review
Mapping the workflow to decide what should — and shouldn't — be automated.
Workflow automation
Automations built in Shopify Flow, Zapier, Make or similar tools.
AI-assisted tasks
Drafting product descriptions, categorizing tickets or summarizing data, with review steps built in.
Alerts and notifications
Alerts for failed orders, low stock, delays or unusual activity.
Reporting automation
Scheduled reports compiled from your store and tools.
Documentation
Clear notes on how each automation works and how to switch it off.
Scope
What's included — and what isn't
Clear boundaries keep projects on budget and avoid surprises.
Included
- Design, build and testing of agreed automations
- Documentation and handover
Not included
- Subscriptions for automation platforms or AI services
- Fully autonomous refunds, payments or customer decisions
- Custom software development beyond the agreed scope
- Ongoing monitoring, unless agreed
Pricing
AI Automation pricing
Starting prices in USD. Third-party costs such as apps, subscriptions and ad spend are excluded unless agreed.
| Service | Billing | Starting price |
|---|---|---|
| AI workflow automationOne-time | One-time | $199–$999+ |
Need a combined scope?
If this work is part of a larger project or several stores, a custom quote may be simpler than individual rates.
Request a custom quoteEngagement process
How we work on this service
Step 1: Map the process
We document how the work is done today and where errors occur.
Step 2: Design
You approve what will be automated and where human review stays.
Step 3: Build and test
Automations are built and tested against real scenarios.
Step 4: Handover
You receive documentation and a walkthrough.
Which tools do you use?
Shopify Flow, Zapier, Make and AI models through their official APIs. We choose based on the tools you already use and your budget.
Will AI reply to my customers automatically?
Only if you want it to, and only for suitable cases. For customer-facing messages we usually recommend AI drafting with human approval.
What does an automation project cost?
Automation projects are priced $199–$999+. A single straightforward workflow sits at the lower end; multi-step projects across several tools are quoted after a process review.
How do you handle my data?
We use the minimum access required, prefer official integrations, and don't send customer data to third-party AI services without your approval.
Related services
Often combined with
Fulfillment & Supplier Coordination
Daily order checks, supplier follow-ups, tracking exceptions and delayed-shipment handling for stores working with one or several suppliers.
From $199/monthView serviceGA4 & Conversion Tracking
Accurate GA4, Google Ads and purchase tracking, consent-aware configuration and plain-language monthly reporting.
From $99View service
Find out what's worth automating
Describe the repetitive tasks your team handles each week.
Prefer email? Write to md@fhavi.com